Table and chair rentals can be a key factor in event planning. Renting offers a level of variety, control, and convenience that buying cannot offer.
When selecting rental items, it’s important to consider the event’s aesthetic and style. Mismatched rentals can detract from the overall experience and leave guests with a disjointed impression.
Budget
A successful event requires a lot of different elements to come together. Among the most important are tables and chairs without them, no one would have anywhere to sit and that’s why they are one of the most commonly rented items for events.
The budget for renting tables depends on how upscale the event is going to be. For instance, for a backyard party or a graduation the customers might be looking for basic banquet tables and chairs. But if the customer is planning a more elegant event, they may be interested in high top tables and chiavari chairs.
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Another thing to consider when setting your budget is overhead costs, which include everything that goes into putting on an event.
This includes things like extra phone bills, gas expenses, and hiring temporary help. To keep costs down, you can try to determine averages for each type of event and then create a flat rate pricing that is within the ballpark of your competitors’ prices.
Venue
While locating the event venue may come later in the planning process, you should have an idea of what kind of activities will take place and how many people are expected to attend. This information is important because the room capacity can influence the number of tables and chairs needed, as well as the catering options, if any.
Some venues offer a complete package that includes food, drinks and AV equipment along with the rental of tables. This is helpful because it saves you the hassle of finding vendors for each component of the event. However, it is important to make sure you are comparing apples to apples.
Also, be aware of any F&B minimums the venue has in place. If they are higher than what you are expecting, this could be a deal breaker. You can try negotiating with the venue to get the price down, or find another option. For example, you could rent a separate table for the cake or even have a remote presentation using a tool like Whova.
Linens
Table linens do more than protect tables and soak up spills; they establish guest expectations and support the event theme or mood. For example, a long, damask tablecloth signals elegance, while a check tablecloth adds a sense of fun.
Most rental companies have extensive inventories of high-quality linen options that include napkins, runners, sashes and chair covers. They can even provide a mockup to give you a visual of how the colors will look together.
Rental providers will ship linens to your venue pressed and ready to use, which can be a huge relief during the already busy days leading up to an event.
Make sure to keep the boxes your order arrives in so you can easily return them once your event is over. Your rental company will supply the labels for your return shipment along with your delivery. If you prefer, your rental company can also arrange to pick up the linens after your event.
Chairs
When planning a corporate event or luncheon, you’ll need to decide what kind of chairs are right for the occasion. Depending on how upscale you want the event to be, you may only need basic banquet tables and chairs, or perhaps food tables, cake tables, high tops, etc.
Make sure you rent enough chairs for your guests, as well as any additional tables that are needed for food, cake, or registration. If you don’t have enough seats for everyone, they’ll end up standing for most of the time and that’s not a good thing for your guests!
In conclusion, table rentals and chairs can save you a lot of money in the long run. It’s also a great way to ensure that your guests have the comfort and space they need to enjoy their special day. Just be sure to do your research and find a local table rental company that offers quality furniture at an affordable price.
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